Start with your numbers.
Explore whether one workflow is worth improving. This is a transparent planning model, not a forecast or a promise of savings.
Remaining human time includes review and exception work averaged across eligible items. Monthly cost should include all additional recurring administration. USD is an illustrative common unit; use consistent amounts throughout.
Modeled monthly capacity
70 hours
Staff capacity released under your assumptions.
Gross capacity value$2,100
Ongoing costs$500
Net modeled value / month$1,600
Simple modeled payback3.8 months
Capacity value is not automatically cash saved. Validate assumptions with an observed pilot.
The calculation, in plain sightEligible items = volume × eligible share. Hours released = eligible items × (current minutes − remaining minutes) ÷ 60. Net modeled value = hours × loaded hourly cost − recurring cost. Payback = implementation cost ÷ positive monthly net value. Negative values are retained. This excludes financing, tax, and wider business effects.